Classification of Students

CLASSIFYING LEP STUDENTS

  1. Within two weeks of a new student's enrollment in the school check his/her permanent file to see whether he/she has a Home Language Survey (HLS) on file. If no HLS is in the file, the school secretary should have parents complete one and return it to the school as soon as possible. Check to see whether the student was previously identified as LEP in his/her previous school. If so and the documentation is available in the student file received from the previous school, begin appropriate services as indicated by the students language category.
  2. If the Home Language Survey indicates the student has a primary language other than English, schedule the student for an IPT test. Students should not be tested until an HLS is on file in the student's permanent record.
  3. If the Home Language Survey indicates the student's primary language is English and no other language is used in the home as a major means of communication, DO NOT test the student.
  4. If the IPT test results show the student is fluent or competent in all three areas (speaking, reading, writing) the student is NOT LEP. No services will be provided through Alternative Language Services (ALS). Enter student's test results on the individual student data sheet you received from the district office. Note: Kindergarten and early 1st grade students are only tested with the oral portion of the test. Hence they cannot be fluent in all three categories. Even if the student tests out as orally fluent, the student will have a language category of D.
  5. If the student is not fluent or competent in all three areas of the IPT test, enter student's appropriate classification (A, B, or C) on the data sheet you received from the district office. As an ALS team complete an English language service plan for the student.
  6. Before beginning services to the student, notify his/her parents/guardians in writing that the student is eligible for services and that school personnel plan to begin serving the child. Notify parents they have the right to refuse service if they wish.
  7. After the initial IPT test and classification, students should be tested annually during the regularly established testing window to determine progress in acquiring English. The annual testing window is currently February 1 through May 10. The school should have received a copy of an ELL Language Proficiency Profile for each continuing student who has been tested at least once using the IPT. These profiles are to assist in determining the students areas of need as well as to give a testing and classification history of the student. Any information on the profile which is incorrect should be crossed out and corrected. At the end of the school year, all profiles including current testing information should be returned to the district office so that the district ALS data base can be updated and appropriate reports to the state can be generated. A blank profile should be completed for any current ALS student without one and for any student new to the school who is assessed for possible placement in ALS.
  8. Students who were tested at the beginning of the school year because they were new to the school or district should be retested during the spring testing window. If the student was tested less than four months prior to spring testing, it is not necessary to retest the student during the spring window. The original test scores will be reported to USOE for that year.
  9. Once a student has tested fluent or competent in one of the three categories of the IPT test, the student is not normally retested in that category unless the ALS team has concerns the student is not progressing as desired. In such cases a student who has previously demonstrated fluency or competency may be retested.
  10. Once a student has demonstrated fluency or competency in all three areas of the IPT test, the student will be classified as a category D student.
  11. Once classified as category D a student should be monitored for two years to ensure he/she is continuing to make appropriate progress in acquiring English. Monitoring includes but is not limited to periodic review of a student's CRT results, NRT, supplemental reading tests, Direct Writing Assessment (6th and 9th grade only), classroom grades, teacher observations, parental input, student's conversational and general language skills.
  12. After a category D student has been monitored for two years and continues to demonstrate satisfactory progress in language acquisition, the student is exited (listed as category E).
  13. Before exiting a student from ALS, parents should be notified in writing that the ALS team will be meeting to discuss the student's progress with the intent that he/she will be exited. Parents should be given the opportunity to express concerns they may have relative to discontinuing services.
  14. Be sure to enter the exit date and category (E) on the student's ELL Language Proficiency Profile and return it to the district office.

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