UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

1st Reading	8/28/07	New	X
2nd Reading	8/28/07	Revised
Approved	8/28/07	Substitute

010.0700 VIDEO AND AUDIO SURVEILLANCE

NEW POLICY

1.0 DISTRICT SECURITY

Video and/or audio recording devises may be used to monitor the health, safety, and welfare of all students, staff, and visitors to district property and to safeguard district facilities. Such recordings may be stored as evidence of unsafe, disruptive, and/or illegal behavior and may become part of a student record, a personnel file, and/or a legal proceeding. The superintendent or his/her designee shall ensure the storage of these records against tampering and according to the district’s record retention schedule.

2.0 NOTIFICATION

The district shall provide notification through posting a notice that video/audio surveillance may occur on district property at the main entrances of all district buildings and property, and on all buses in which video/audio surveillance may occur.

3.0 DECLARATION OF RECORDS STATUS

The Board of Education declares the surveillance records as protected records under GRAMA.

4.0 ACCESS TO RECORDINGS

4.1 Surveillance recordings will be released to the public only in conformance with applicable Government Records Access and Management Act (GRAMA) provisions. In addition, the content of the surveillance records used as evidence in, or investigation of, specific student matters constitute student records which are confidential and protected under Family Educational Rights and Privacy Act (FERPA). The content of surveillance recordings used as evidence or in investigation of specific personnel matters are private records under GRAMA.

4.2 Staff and students are prohibited from tampering or otherwise interfering with the surveillance equipment and records. A school district administrator or his/her designee may review surveillance recordings to verify the occurrence of disruptive, unsafe, and/or illegal behavior. Parents or legal guardians shall only be allowed to view material that concerns their child in relationship to an alleged incident. Requests to inspect video/audio surveillance recordings must be made in writing.

4.3 The District Transportation Supervisor, Building Administrator, and/or the Superintendent’s designee may review all recordings that may be created from surveillance equipment on district vehicles.

4.4 If the record becomes the subject of a disciplinary proceeding, it shall be treated like all other evidence in the hearing as confidential and protected. Viewing of such records shall only be permitted at school-related sites including the transportation office, school buildings, or district office. All viewing will include the building principal or his/her designee.