UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

1st Reading	1/13/09	New	X
2nd Reading	1/13/09	Revised
Approved	1/13/09	Substitute

009.0600 VENDING MACHINE REGULATIONS

NEW POLICY

1.0 General Statement

1.1. To facilitate compliance with the Utah Board of Education Rule R277-719, Uintah School District shall regulate the use of vending machines in schools by adhering to the procedures outlined in this policy.

2.0 All agreements for vending machines must be in writing, in a contract form, and approved by the local board of education.

2.1. This rule becomes effective when existing contracts expire.

2.2. Schools shall follow generally accepted accounting procedures, including Uintah School District’s procurement procedures, when establishing vending machine agreements.

3.0 Vending machine offerings shall be limited to the following specifications.

3.1. Vending machines distributing items such as pencils, notebooks, etc., shall be allowed at elementary schools.

3.2. If vending machines with student access are placed in middle or junior high schools, they will only sell water, milk, 50-100% fruit juices, non-caffeinated, non-carbonated sports drinks, and non-food/beverage items such as pencils, notebooks, etc.

3.3. Vending machines which have student access at the high school may dispense offerings of milk, water, 50-100% fruit juices, non-caffeinated, non-carbonated sports drinks, other nutritional supplement varieties that meet the nutritional standards set by Uintah School District’s Food Services Department, and non-food/beverage items such as pencils, notebooks, etc.

3.4. Vending machines with faculty-use only are accepted at all schools and District facilities.

4.0 Accepted uses of vending machine income are as follows:

4.1. Income from all vending machines which are located inside the school cafeteria must be deposited into Uintah School District’s non-profit school food services account.

4.2. Income from all other student accessible vending machines must be deposited in a Uintah School District approved school account and may be used for the advancement of education for students attending the school.

4.3. Income from vending machines which have faculty access only must be deposited in a Uintah School District approved school account and may be used for staff appreciation or other school programs as determined by the school principal or building administrator.

5.0 Accounting Procedures:

5.1. Income from each vending machine must be recorded and reconciled with vendor invoices at least once each month.

5.1.1. Income from “faculty access only” vending machines must be accounted for separate from student related vending.

5.2. Student Accessible vending machine receipts and expenditures reports for each fiscal quarter must be turned in to the district’s Business Administrator or designee.

5.3. Vending machine receipt and expenditure reports for each fiscal quarter, for faculty access only vending machines, must be submitted to the school principal, building administrator, or designee.