UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

1st Reading	3/16/10	New	X
2nd Reading	3/16/10	Revised
Approved	3/16/10	Substitute

007.0405 UINTAH SCHOOL DISTRICT CONCURRENT ENROLLMENT

REVISES POLICY 007.0405 UINTAH SCHOOL DISTRICT CONCURRENT ENROLLMENT (LAST APPROVED 11/27/07)

1.0 PURPOSE

1.1 The purpose of concurrent enrollment is to provide a challenging college-level and productive secondary school experience, particularly in the senior year, and to provide transition courses that can be applied to post-secondary education.(R277-713-2B)

2.0 DEFINITIONS

2.1 Concurrent Enrollment means enrollment in one or more Utah System of Higher Education (USHE) institution courses under a contractual agreement between the USHE institution and a public school. Students continue to be enrolled in public schools, counted in Average Daily Membership, and receive credit toward graduation They also receive college credit for courses. (R277-713-1-D)

2.2 Contractual basis means a method for providing concurrent enrollment wherein the school district and an institution of higher education contract for all aspects of the concurrent enrollment situation, including course location, instructor, and funding arrangements. Instruction normally occurs during the school day with students being released from regular high school course work to participate in concurrent enrollment. This instruction may not be limited to the school day. Concurrent enrollment course credit will count for completion of high school graduation requirements as well as count for college credits.

2.3 Non-Contractual basis means a method for providing concurrent enrollment wherein an individual high school student elects on his or her own initiative to enroll in an institution of higher education to pursue course work while continuing to be enrolled full-time in his or her high school. The student is responsible for all expenses and arrangements associated with college enrollment. Concurrent enrollment course credit as identified in the SEOP (Student Education Occupation Plan) will count for completion of high school graduation requirements as well as for college credit. Non-contractual courses used for Uintah High School graduation credits must be included in the student’s SEOP prior to taking the course. Concurrent enrollment is distinct from what is commonly referred to as Early Admission.

2.3 Early Admission allows high school students who have left high school prior to graduation and who are no longer counted in Average Daily Membership to enroll in college courses for credit. Concurrent enrollment policies and funding mechanisms do not apply to early admission programs

3.0 STUDENT ELIGIBILITY REQUIREMENTS

Eligibility requirements are intended to be sufficiently selective to predict a successful experience. Local schools have the primary responsibility for identifying students who are eligible. The process by which eligibility is determined is the SEOP (Student Education Occupation Plan). The following expectations should be considered during the SEOP process to plan participation in concurrent enrollment classes:

3.1 The student is expected to be a full time student. “Full time student” means enrolled in no less than four (4) classes per trimester including concurrent enrollment classes.

3.1.1 The student shall be enrolled in and remain enrolled in at least one regular UHS class that is not a concurrent enrollment class during the trimester(s) of concurrent enrollment.

3.1.2 A Dual Enrollment Home School student is required to be enrolled in at least one UHS class that is not a concurrent enrollment course.

3.2 Demonstrate readiness for college level work. Students may demonstrate readiness through, but not limited to, the following:

3.2.1 The student has a comprehensive SEOP in place prior to concurrent enrollment registration including the UHS/student contractual agreement for each grading period.

3.2.2 A junior or senior has a cumulative grade point average of 3.0 or higher or a letter of recommendation from an administrator.

3.2.3 A freshman or sophomore may demonstrate readiness through a clearly outlined SEOP plan demonstrating the student’s need for concurrent enrollment classes which may include completion of core classes and/or working to obtain an associate degree which has been approved through the college.

4.0 OPERATIONAL PROCEDURES

4.1 Concurrent enrollment is conducted on either a contractual basis or a non-contractual basis (see 2.0 DEFINITIONS).

4.2 Concurrent enrollment courses are offered at an appropriate location, preferably on UHS campus, in coordination with the UHS schedule as defined in the annual agreement between the district and the providing institution of higher education.

4.3 Courses which align with the student SEOP and are not offered on the UHS campus during the school day may be taken at the most appropriate location and time. Attending these classes must not interfere with the student’s commitments and obligations to UHS. The UHS principal or designee must approve leaving UHS campus based on the student’s parent/guardian written release to leave and return to UHS campus.

4.4 Students will be considered a member of the higher grade following the last day of school (generally first week of June) after demonstrating successful completion of the previous grade.

4.5 Courses taken by students who have received a diploma, whose class has graduated, or who have participated in graduation exercises are not eligible for concurrent enrollment funding. Senior students shall complete reimbursable concurrent enrollment courses prior to their graduation or participation in graduation exercises. (R277-713-5-D)

4.6 Students may earn up to thirty (30) semester hours of credit per year through concurrent enrollment conducted on a contractual basis. Credits in excess of thirty (30) hours must be on a non-contractual basis.

5.0 COURSES/CREDITS

5.1 Participation in concurrent enrollment begins a student’s college experience and a permanent college transcript.

5.2 Schools within the USHE (Utah System for Higher Education) that grant higher education/college credit may participate in the concurrent enrollment program. (R277-713-5A)

5.3 A student shall receive high school credit for concurrent enrollment classes that is consistent with the district policies for awarding credit for graduation. (R277-713-6F1) This rule shall be effective beginning with the 2005-2006 school year.

5.3.1 Concurrent enrollment course credit shall count toward high school graduation requirements as well as for college credit. (R277-713-6F4)

5.3.2 The providing institution of higher education must verify credit and enrollment with UHS registrar.

5.3.3 A contractual student dropping any college course after 10 days of the beginning of the grading period will result in one of the following being recorded on the student’s high school transcript:

5.3.3.1 Incomplete;

5.3.3.2 Withdraw fail;

5.3.3.3 Failure.

5.3.4 Any contractual course repeated must be considered non-contractual. Examples for repeating may include but are not limited to:

5.3.4.1 Failure;

5.3.4.2 Incomplete;

5.3.4.3 Drop;

5.3.4.4 No grade or to improve a grade.

5.3.5 Only courses taken from a master list maintained by the Curriculum Section at the USOE shall be reimbursed from the state concurrent enrollment funds. All approved concurrent enrollment courses will be recorded on the transcript. Courses may be added or deleted from the master list with adequate notice to teachers at the USHE institution and public schools. (R277-713-4-D)

5.4 Concurrent enrollment course offerings shall reflect the strengths and resources of the respected schools and institutions of higher education and be based upon student needs.

5.4.1 The number of courses selected must be kept small enough to ensure coordinated statewide development and training activities for participating teachers.

5.4.2 Concurrent enrollment offerings are limited to a manageable number of courses allowing a focus of energy and resources on quality instruction in these courses. Concurrent enrollment classes may be offered in the following subject areas as determined by annual contract between Uintah School District and the appropriated institution of higher education:

5.4.2.1 English;

5.4.2.2 Mathematics;

5.4.2.3 Fine Arts;

5.4.2.4 Humanities;

5.4.2.5 Science; and

5.4.2.6 Social Science

5.4.2.7 World Languages

5.4.2.8 Career/Technical Programs

5.4.3 Concurrent enrollment funding shall be provided only for 1000 or 2000 level courses unless a student’s SEOP identifies a student’s readiness and preparation for a higher level course. This exception shall be individually approved by the student’s counselor and school district concurrent enrollment administrator. Concurrent enrollment funding is not intended for unilateral parent/student initiated college attendance or course-taking. (R277-713-4-E)

6.0 FACULTY

6.1 Nomination of adjunct faculty is the joint responsibility of the school district and the participating institution of higher education: Final approval of the adjunct faculty is determined by the appropriate USHE institution. (R277-713-7A)

6.2 USHE institution adjunct faculty beginning their USHE employment in the 2005-06 school year who are not K-12 teachers and who have significant unsupervised access to K-12 students shall complete a criminal background check consistent with Section 53A-3-410. The adjunct faculty employer shall have responsibility for determining the need for criminal background checks consistent with the law and for satisfying this requirement and shall maintain appropriate documentation. (R277-713-7-B)

7.0 FUNDING AND STUDENT TUITION

7.1 Source of Funds – A portion of the state funds appropriated for accelerated learning programs is allocated to concurrent enrollment program. The district receives a pro-rated amount according to the number of semester hours of successful college credit earned by students. Successfully completed means that a student received USHE credit for the course. Concurrent enrollment funds may not reimburse districts for repeated courses. Appropriate reimbursement may be verified at any reasonable time by USOE audit. (R277-713-8-A)

7.2 Appropriated concurrent funds flow to the district and from there to the USHE institution according to the level of costs borne by each as determined by the contractual agreement.

7.3 Shared costs – Some portion of program costs will be borne by each of the participating parties: the school district, the higher education institution, and the student.

7.4 It is the intent of the Utah State Board of Education that state concurrent enrollment funds be used to assist with tuition costs, costs of supervision and monitoring, staff development of adjunct faculty, assistance with delivery costs for distance learning programs, costs of district or school personnel who work with the program, student textbooks and other instructional materials, and fee waivers for costs or expenses related to concurrent enrollment for fee waiver eligible students under R277-407, pursuant to the annual agreement. (R277.713-8-F-1-8)

8.0 CONTRACTS WITH INSTITUTIONS OF HIGHER EDUCATION

The superintendent will negotiate annual contracts with institutions of higher education participating in concurrent enrollment to insure administrative and instructional support of concurrent enrollment courses.

8.1 Contracts shall be negotiated for the following year prior to the beginning of the school year.

8.2 The contracts shall include provisions for collaborating school districts and institutions of higher education. The annual contract shall include but may not be limited to:

8.2.1 The courses offered;

8.2.2 The location of the instruction;

8.2.3 The teacher;

8.2.4 Student eligibility requirements;

8.2.5 Course outlines;

8.2.6 Texts, and other materials needed; and

8.2.7 The administrative and supervisory services, in-service education, and reporting mechanisms to be provided by each party to the contract.

8.3 The annual concurrent enrollment agreement between a USHE institution and the school district who has responsibility shall:

8.3.1 Provide for parental permission for students to participate in concurrent enrollment classes, which includes notice to parents that participation in concurrent enrollment courses count toward a student’s college record/transcript.

8.3.2 Provide for the entity responsible for parent notification about concurrent enrollment purpose(s) and student and family privacy protections; and

8.3.3 Provide for discussion and training, as necessary, to all concurrent enrollment instructors about student information, student records laws, and student confidentiality.

8.3.4 This rule shall be effective beginning with the 2005-2006 school year. (R277-713-9-B)

9.0 RELATIONSHIP TO OTHER ACCELERATED PROGRAMS

Concurrent enrollment is distinct from early admission programs. Early admission allows high school students who have left high school prior to graduation and who are no longer counted in Average Daily Membership to enroll in college courses for credit. Concurrent enrollment policies and funding mechanisms do not apply to early admission programs.

9.1 Local schools shall counsel students regarding special curricular options such as Concurrent Enrollment and Advance Placement as they develop their SEOP (Student Education Occupational Plans).

9.2 Participation in Concurrent Enrollment begins a student’s college experience and a permanent college transcript. In contrast to the Advanced Placement program, where college credit is granted upon successful completion of a national examination, the grade will be entered on permanent record regardless of the results.