|
1st
|
05/09/06 |
|
New |
|
|
2nd
|
05/23/06 |
|
Revised |
X |
|
Effective
Date |
07/01/06 |
|
Substitute |
|
004.0900 MOBILE COMMUNICATION DEVICES
(Includes All Wireless)
REPLACING
1.0
Purpose and Philosophy
1.1
The Board of
Education recognizes its duty to govern cellular phone issuance, use, and
associated charges of
2.0
Cellular Phone
Issuance
2.1
2.2
The Business
Department is responsible for all District cellular phones and will administer
and manage the provisions of this policy.
2.3
Assignments of
cellular phones shall be restricted to employees, officials or agents who:
2.3.1
Travel from their
assigned work-site on District business for a significant part of their normal
workday;
2.3.2
Must frequently
communicate with staff or supervisors while away from their assigned work-site;
or
2.3.3
Must be
accessible at all times.
2.4
Individuals
requesting a cellular phone shall complete and submit a Cellular Phone Use
Application to their immediate supervisor.
2.5
The individual’s
supervisor shall determine eligibility for cellular phones. If the budget
director of the budget from which the cellular charges will be paid is not the
same person as the individual’s supervisor, both the supervisor and budget
director shall be required to approve the request for a District issued
cellular phone. After approving the application, the supervisor shall forward
the form to the Business Department.
2.6
The District will
provide each eligible and approved employee, official or agent with a basic
cellular phone package. The package shall consist of, but not be limited to,
the phone, charger, and other items provided by the selected manufacturer.
Expenses related to cellular phones and related items requested by the
individual, which are in addition to the basic package provided by the
District, shall be the responsibility of the individual.
3.0
Payment and
Review of Monthly Charges
3.1
All cellular
phones issued by the District will be provided under the rate plan selected by
the District. The District will pay the basic monthly plan costs for each phone
and applicable tax amounts generated by usage equal to the rate plan.
3.2
In the event the
district cell phone users exceed the monthly pool minutes, a copy of the cell
phone bill will be sent to each cell phone user. Each cell phone user will pay
$.15 per minute for any personal call made.
3.3
If a district
employee has a cell phone that is not part of the district pool of minutes, all
personal calls will be paid by the employee for personal calls at the rate of
$.15 per minutes.
3.4
For roaming and
long distance fees the cell phone user will pay for the actual cost of these
charges to the school district.
4.0
Employee,
Official or Agent Responsibilities
4.1
Employees,
officials or agents will be responsible for reimbursing the District upon receiving
the cell phone billing statement.
4.2
If an individual
fails to reimburse the District for charges in excess of those described 3.0
within thirty (30) days of receiving a monthly report of cellular charges, the
District reserves the right to deduct the excess charges from the individual’s
salary compensation payment without additional notice.
4.3
Employees,
officials or agents will be responsible for expenses incurred in the
replacement of cellular phones and associated equipment that are damaged due to
negligence or misuse.
4.4
Employees,
officials or agents are encouraged to pull off to a safe area and stop driving
to use a cellular phone in a vehicle. Individuals who use a cellular phone
while driving must continue to operate the vehicle in a safe manner.
5.0
Terminating
Employees, Officials, or Agents
5.1
Supervisors are
responsible for seeing that terminating employees, officials, or agents
surrender their cellular phone and associated items to the business Department
prior to leaving the employment of the District.
5.2
Re-issuance of a
surrendered cellular phone shall not occur without completion of a new Cellular
Phone Use Application
6.0
District Reimbursed
6.1
Other district employees may request reimbursement for reasonable and
necessary district-related mobile communication on the employee’s personally
owned mobile communication service. The
employee’s immediate supervisor must approve requests for reimbursement. A copy or original of the detailed bill and
an explanation of the reason for the call/page/communication must accompany the
request for reimbursement.
6.2
If approved, the
6.3
For purposes of Part 6.0 of this policy, the
communication service and the bill will remain the responsibility of the
employee.